Your Guide to the Most Common Questions About Dynamics GP Versions

Microsoft Dynamics GP has been a trusted ERP solution for many businesses for years. However, as organizations evolve and adapt to new technologies, one of the common discussions revolves around which version of Dynamics GP to use, and how the versions compare. If you’re considering Dynamics GP for your business, or wondering whether you’re using the right version, you may have several important questions. Below, we answer some of the most frequently asked questions about Dynamics GP versions.

1. What are the different versions of Dynamics GP available?

Microsoft has continuously updated Dynamics GP since its inception, adding new features and improving functionality with each version. Some of the major versions over the years include:

• Dynamics GP 2018

• Dynamics GP 2018 R2

• Dynamics GP 2016

• Dynamics GP 2015

The latest versions are designed to offer enhanced capabilities, better security, and integrations with other Microsoft products. It's important to keep your version updated, as new releases may offer better functionality, compliance, and security features.

2. How do I know if my Dynamics GP version is up to date?

To ensure that your system is up-to-date, check your version in the About section of Dynamics GP, which shows the release version number. If you're using an older version, such as GP 2013, it may no longer be supported, and you should consider upgrading to a more recent version to continue receiving security updates and support from Microsoft.

3. What is the support lifecycle for Dynamics GP versions?

Microsoft follows a Fixed Lifecycle Policy for Dynamics GP, which means that each version of the software has a designated support period. During this period, Microsoft provides updates, security patches, and technical support. Once a version reaches its end-of-life, it no longer receives updates or support from Microsoft.

For example, Dynamics GP 2018 is currently supported, but older versions like GP 2013 are no longer receiving regular updates. It's critical to upgrade to a version within the support lifecycle to ensure your system remains secure and fully functional.

4. How do I decide which version of Dynamics GP is right for my business?

Choosing the right version of Dynamics GP depends on several factors:

• Business needs: Do you need newer features, or are the existing features sufficient for your business?

• Budget: Older versions may seem more cost-effective, but the lack of support and missing out on new features can cost you more in the long run.

• Compatibility: Newer versions of Dynamics GP offer better integration with other Microsoft solutions like Office 365, Azure, and Power BI.

Our recommendation is to go with the most current version that suits your needs, as it will ensure you stay ahead of the curve and benefit from regular updates and new features.

5. How do version upgrades in Dynamics GP work?

Upgrading to a new version of Dynamics GP can be done in several ways, depending on the current version you are using. The upgrade process typically involves:

• Assessing your current system: Reviewing the existing data and configurations.

• Planning the upgrade: Deciding on the best time and method for the upgrade to minimize disruption.

• Testing the upgrade: Running the new version in a test environment to ensure everything works smoothly.

• Finalizing the upgrade: Migrating data and configurations to the new version.

One of the key benefits of upgrading is that Microsoft often introduces new features and enhancements that can improve operational efficiency. If you're running an older version, like GP 2015, it’s a good idea to explore your options and move to a more current release to keep your business up to date.

6. What should I consider when upgrading Dynamics GP?

Upgrading to a new version of Dynamics GP requires careful planning to avoid disruptions. Here are some key considerations:

• Customization and add-ons: Some customizations or third-party add-ons may not be compatible with newer versions, so it’s essential to verify compatibility before upgrading.

• Training: New features in updated versions might require additional training for your team to fully leverage the new functionality.

• Cost and resources: Upgrading your system will require time, resources, and sometimes an investment in new hardware or infrastructure. Ensure you have the necessary budget and team in place to manage the upgrade.

7. What are the benefits of upgrading to the latest version of Dynamics GP?

Upgrading to the latest version of Dynamics GP offers several advantages:

• Improved features: Newer versions come with enhanced functionality, improved usability, and better integration with Microsoft tools.

• Security: Staying current with updates helps protect your business against cyber threats with the latest security patches.

• Better customer support: Microsoft provides enhanced support for the latest versions, which means you’ll get faster resolution for any issues that arise.

8. Is it worth considering Dynamics 365 Business Central instead of Dynamics GP?

While Dynamics GP has been a reliable ERP solution for many businesses, Dynamics 365 Business Central offers more advanced features, particularly for cloud users. Business Central is built for the cloud from the ground up, providing scalability, flexibility, and automatic updates. For businesses looking for a modern ERP system that integrates seamlessly with other Microsoft tools and offers a cloud-first approach, Business Central could be a better choice.

That said, businesses that are currently using Dynamics GP may still find it highly effective, depending on their specific needs and budget.